Office Management System
About Appointments Scheduler |
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Modern software technology and tools allows even small medical offices to have office management system almost as powerful
as hospitals have and Appointment Scheduler as a first module of out growing Office Management software is proving this.
Scheduler has intuitive, very easy to use user interface easy customizable and ready to work in conjunction with other coming Office Management modules. Scheduler can be used as web-based as well as installed on single computer or on local network; Scheduler satisfies as many HIPAA requirements as possible by mean of user roles and secures network connection. Scheduler shows amount of appointments assigned to the each day on its day’s pane. Scheduler makes sure there is no overlapped appointments assigned; it has very convenient appointments schedule visual representation in form of colorized strips on its day slider. List of appointments can be printed out. Archiving appointments feature allows you to keep your working space free of unnecessary information and insures appointments history to stay untouched. Scheduler is using Microsoft® Silverlight® technology. |
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How it works
#1. Here’s how Appointments Scheduler looks like. By default administrative settings there are three dental specialists (dentist, hygienist and orthodontist) working in the office. Day slider on the button gives you clear visualization of appointments assigned on selected day; green stripe on day slider shows time taken by appointment. Day’s pane on the left has the list of days with appointments with current amount of appointments on this day shown in red.
#2. Obviously, very first thing you have to do is to select the day for appointments by choosing any day but not in the past – scheduler does not allow any kind of history falsification – all the previous records must stay untouched.
#3. New day for appointments is selected and listed in the day’s pane, current amount of appointments shown in red. Day without appointments can be always removed from the day’s pane. Day slider on the button has light green background indicating there is currently selected day to show.
#4. To make new appointment just click on “New” button; appointment editor appears and all the information can be added. Appointment’s beginning and end times as well as patient name are required while procedure description and notes are optional. To make appointment user must possess corresponding right.
#5. Appointment editor can also be invoked by double-click on yellow triangle on day’s slider moved to the desired appointment beginning time, this time will be entered for you automatically.
#6. After information is entered appointment can be saved by click on button “Save”. Making new appointment as well as editing existing one can be canceled at any time. Needless to say, scheduler doesn’t allow entering weird times or appointments overlap. Scheduler is using 5 minutes time granularity and if you need to assign more than one appointment at the same time just make each appointment 5 minutes long.
#7. After appointment saved amount of appointment for this day shown in red on days pane changes and green stripe on day slider shows time taken by this appointment.
#8. Here you can see how three appointments are shown as a three green stripes on day slider giving you clear visualization of appointments assigned on this day.
#9. Changing appointment time or canceling appointment as easy as making new one. To active double-click on the appointment in the list; editor appears allowing changing and saving or even canceling appointment using “Remove” button. Not all the users have the right to do that.
#10. Here’s the example of several days with appointments assigned; selecting day from day’s pane you see all the appointments assigned to this day in the list and on day slider, too.
#11. All the days listed in the day’s pane can be seen but only todays or coming day’s appointments can be modified – history falsification is not allowed. Past day can be archived and will not appear in the day’s pane any more which makes your working space free of information you don’t need right away.
#12. Archived appointments can be seen at any time by switching to corresponding scheduler mode. Scheduler doesn’t have “delete appointments list forever” functionality!
#13. Scheduler allows you to print out appointments list per day in straight forward easy to read form.
#14. Administration feature implementation allows basic scheduler customization and partially satisfies HIPAA requirements.
#15. Part of scheduler administration is assigning different rights to different users depending on their position in the business. According to HIPAA each employee at your business should only see the " + "\"" + "minimum necessary" + "\"" + " information to do his or her job which can be treated as a requirement to define what level of access each employee has.
#16. Part of scheduler administration is its basic customization – here you can assign a name or nick-name if you wish to the specialist.
#17. According to HIPAA it is mandatory to use secure internet connection. Office Management and Scheduler as a part of it designed to utilize secure internet connection (SSL).
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